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Tags Archives: RFQ

IT-70 Prepares For a New Addition With the Creation of a Cyber Security SIN

Source: Winvale – GSA Schedule Blog

10 Important Facts About the New Health IT SIN

Source: Winvale – GSA Schedule Blog

Everything You Need to Know About the HCaTS Contract Vehicle

Source: Winvale – GSA Schedule Blog

GSA eBuy – Underutilized RFQ Tool with Limited Competition

gsa-ebuyI’m sure this has been mentioned before, but can certainly be repeated: GSA eBuy only has on average 3.1 responses per opportunity, according to a webinar held by GSA last week. I encourage all GSA contractors to go in and view the RFPs/RFQs and RFIs posted under the SINs you are awarded under. The competition is limited and the Contracting Officer is required in accordance with the Federal Acquisition Regulation (FAR) to review and evaluate each response submitted.

GSA eBuy is an excellent tool for GSA contractors attempting to take a significant leap into the marketplace because it allows agencies and GSA Schedule holders to conduct business through an online platform. Agencies use GSA eBuy as a resource to reach businesses that would otherwise be difficult to locate. Agencies would submit an RFP and GSA contractors can use the tool to submit their bids in attempt to win the contract. GSA eBuy has been known to save time and money from both sides, but also greatly increase the sales potential for the businesses that are involved in the program. The competition is also a lot smaller as it was recently reported by the GSA  that there is an average of 3.1 responses per opportunity.

Businesses should also that note that only GSA contractors who have uploaded their existing pricelist to GSA Advantage! will have access to eBuy.  This means awarded contractors should move quickly in getting their pricelist posted!

 

RFQ for Domestic Delivery Service Third Generation (DDS3)

DDS3 Domestic DeliveryThe General Services Administration (GSA) released an RFQ earlier this month for the third generation of its domestic delivery service program (DDS3), building on the success of the first and second generation of the program. The service is part of the agency’s Federal Strategic Sourcing plan to save federal agencies money, and has already saved the federal government $50 million in shipping costs in 2013.

DDS3 was designed as part of the latest Federal Strategic Sourcing Initiative (FSSI) as continued efforts for GSA to save taxpayer dollars and provide the best services to the federal government. DDS3 will continue provide benefits as more savings are expected to continue during the span of the contract. Customers will feel more relieved as DDS3 will  provide a clearer path for improving business development endeavors. As customers involved in DDS2 can recall, the GSA attempted to provide more efficient services. The main focus  in DDS3 is “going green” as the GSA is attempting to work with delivery companies that partake in fuel efficient practices and environment friendly activities for their deliveries. This green initiative is being implemented as an aspiration for the agencies to reduce their “greenhouse gas footprints.” Shipping will be greatly improved as the shipping industry is continuously evolving and offering leading methods for deliveries.

Read more about DDS3 through this blog from the GSA.

$5.3 Billion RFQ Issued by the GSA

RFQ For MicrosoftOn Monday, the GSA issued RFQ835999 for Microsoft system, application, server, enterprise, online and premier software and support services. This is a Blanket Purchase Agreement (BPA) for Schedule 70 vendors. Multiple five year contracts will be awarded with a potential value of $5.3 billion.

The Federal Strategic Sourcing effort is opening this RFQ as an expansion effort to enter into the software world and conquer the best IT products. The GSA issued the RFQ and asks potential Schedule 70 vendors to begin bidding as soon as possible. This new BPA will serve to cover perpetual software licenses, maintaining IT software, and professional services for whichever vendors are awarded the BPA.

The GSA issues this RFQ as an opportunity to “reduce the federal government’s total cost of ownership of Microsoft software and services by offering reduced pricing, optimized terms and conditions, and improved license structure over what exists in the current FSS 70 contracts.” The GSA is attempting to reduce their numerous contracts to a single set of agreements that can procure the future of Microsoft software usage for all government agencies. Schedule 70 vendors should also note that new BPA for Microsoft will be under the GSA’s SmartBuy program, which allows agencies to pay less for software and support services.

Vendors seeking more information need to access their eBuy accounts to view the offering.

Take Advantage of GSA eBuy Before the End of Fiscal Year

GSA ebuySo, you got your GSA Schedule Contract awarded, now what? Contrary to many common misconceptions, a GSA Schedule does not guarantee federal government business; it takes effort, marketing experience, and attention to opportunities to obtain government business. One of the platforms through which governments publish their Requests for Quotes (RFQ) and Requests for Proposals (RFP) is on GSA’s eBuy website. On this site any contractor with a GSA Schedule can search for RFQ opportunities within their awarded Special Item Number (SIN) category. The website also provides a platform through which contractors can respond to RFQs and RFPs with an offer. New opportunities are posted every day, so be sure to check the website regularly. With the end of the fiscal year approaching rapidly and the federal government purchasing last minute services offerings and products, it is especially vital to take advantage of these opportunities. Only contractors registered on GSA Advantage! are eligible to use GSA eBuy. This drastically reduces bid competition and increases your chances of winning a bid.

When completing an offer, it is extremely important to submit a quote with accurate information and in the correct manner. Here are a few tips to make your use of eBuy more effective:

  1. If you wish to receive email updates on a specific RFQ, go to the RFQ listing and select “Watch this RFQ.” Doing this will send you email notices on any modifications or cancellations regarding the RFQ.
  2. Though eBuy advises against including open market items in your offer, it is possible to include them as long as they are listed as OMP (Open Market Product/Item).
  3. Take shipping into consideration. Indicate whether your company offers FOB (Freight on Board) Destination (contractor pays for shipping), or Origin (buyer is billed for shipping), according to the awarded Terms and Conditions of your contract.
  4. Make modifications to the RFQ response to add relevant documentation and support your offer at any point prior to closing.
  5.  When preparing pricing quotes, remember that the buyer needs time to review all of the offers before accepting so be sure that the quoted pricing is valid for the entire duration of the offer.

Not sure if your proposal response is fully complete? Does your offer propose more products and services than are listed on your GSA contract? If you want to take advantage of opportunities in GSA Schedules and SINs outside of those available under your current contract, ask our team for assistance. We can help make sure that your response to an RFP or RFQ is 100% complete and gives you the best chance of success.

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